Using the Papakilo Database

The records in the Papakilo Database (PD) can be retrieved by textual searching and/or with additional options. Three different search screens assist access to the records within the database.

Click Here to learn how to use Papakilo.

Search by Location
  • Island/Moku/Ahupua'a - This screen contains pull-down menus facilitating hierarchical selection from larger to smaller land divisions. Starting with island, the smaller land divisions specific to each are made available continuing with moku (district), and ahupua'a.
  • Search by TMK - Search by the Tax Key Map (TMK) number
  • Search Term(s) - Narrow down your search by searching for specific terms(s) (All fields are searched.).  Use double quotes ("This is an example") to search for specific phrases.  Please note that the phrase is not always shown highlighted in the preview summary of each returned result however the phrase will be always exist in the record/document returned.
  • Select Format - Narrow down your search by selecting the format by which you want to find

Search by Collection
This screen facilitates searching by selecting the types of databases available in Papakilo and utilizing the Search Term(s) tool described above.

The types of Collections/Databases are broken into the following categories:
  • Genealogy Indexes - includes indexes that were prepared by Hawai’i State Archives staff, and the information contained therein was extracted from a variety of records with genealogical information preserved by the Archives. These indexes include Marriage records (1826-1929), Court Records (1848-1915), Probate, Wills (1852-1916), Citizenship (Naturalization 1844-1894, Denization 1846-1898, Passports 1845-1874). Partner: Ulukau
  • Historic Sites DatabaseState Historic Preservation Department’s Index of Reports and State Inventory of Historic Places
  • Kipuka - OHA's Geographical Information System (GIS) database that utilizes the latest mapping technologies to provide a window into native Hawaiian land, culture and history.
  • Mahele ‘Aina Index (Currently Available) – The entire collection of the Mahele (including the original registration of, and testimony for claims) indexed, and easily accessible. Previously, the primary indexing of the Mähele focused on those claims which were awarded, and as a result as much as 50% of the total record of native tenant residency and land use has been generally unrecognized. Partner: Kumu Pono Associates
  • Maps  (Currently Available) - Collection of maps either complied or created by OHA 
  • Multi-Media  (Currently Available) - Collection of multi-media records compiled or created by OHA.  Available Spring of 2015 - Partnership with 'Ulu'Ulu Hawai'i's Official State Archive for Moving Images
  • Hawaiian Newspapers (Currently Available) – Collection of 46 newspapers published in the Hawaiian language from 1834 to 1948 collected and digitized by Awaiaulu and Ho’olaupa’i Hawaiian Newspaper Resource. Partners: Awaiaulu & Ho’olaupa’i
  • Hawaiian Place Names Collection - Compiled from the Records of the Boundary Commission and The Board of Commissioners to Quiet Land Titles of the Kingdom of Hawaii, Collected and annotated by Lloyd J. Soehren. Partner: Ulukau
  • Periodicals / Reports (Available Summer 2015) - Collection of varied reports and articles complied by OHA, including Environmental Assessments/Impact Statements from the 1970’s & 1980’s
  • Uncategorized (Currently Available) - Material that OHA has not categorized or does not relate to the other available Collections

Future additions will include the following: 
  • Ali’i Probate Records (Available Winter 2014) – Probate land records from Leleiohoku, Kamehameha IV, Kamehameha V, Lunalilo, & Bernice Pauahi Bishop. Partner: Hawai’i State Archives
  • Greater Register of Voters (Available Winter 2014) – Greater Register of Voters listing males who could vote in 1887-1888. Partner: Hawai’i State Archives
  • Bishop Museum Collection (Available 2015) - Including the Hawai’i Archaeological Survey Database – Museum Archaeology Index, manuscripts database, map collection, Nu’alolo Kai and South Point Artifact databases; Floral and Fauna Database, Kekahuna Collection of Maps and Articles; Index of Hawaiian Ethnological Notes (HEN); and the Whaling Ship Database.  Partner: Bishop Museum
  • D.T. Fleming Collection - Record journals of Honolua Ranch in 1905 detailing landholders, kuleana survey sketches of Hui lands from Honolua to Kahana, and various genealogical information pertaining to the various landholders. 
  • Hula Preservation Society - Personal collections from Kumu Hula including clippings, images and various types of teaching materials.
  • Queens Hospital Heritage Collection - Various physician collections, notes and images from Queen's Hospital.  Partner: Queens Hospital
  • State Archive Land Indexes (Available Winter 2014) – Correspondence records between Minister of the Interior and lessees. Partner: Hawai’i State Archives
  • State Archive Names Indexes – (Available Winter 2014) – Early Hawaiian newspapers that recorded different groups in both English and Hawaiian. Partner: Hawai’i State Archives
  • University of Hawai'i - Partnership with various university programs includes 
    • Ka Huli Ao Center for Excellence in Native Hawaiian Law - Legislative, House & Senate Journals, Privy Council, Cabinet Council and Executive Council Minutes, Session Laws, Revised Statues and Constitutions.
    • Kamakakuokalani and Edith Kanaka'ole Foundation - 1906 Monsarrat Fisheries Map, Ahupua'a Maps, Buke Mahele Index, Land Commission Award images and transcriptions; and Expanded Foreign Testimonies index.
    • 'Ulu'Ulu Digital Archive - Henry Ku'ualoha Giugni Pilot Project; Juniroa Production Collections; KGMB Collection; Victoria Keith Collection; and Ted Shibuya Collection.

Advanced Search
This screen facilitates the highest level of filtering when entering a word or phrase to search. The multiple fields allow the word or phrase to be limited to the following: all text, title, LCA number/helu, creator, and notes section.  Use double quotes ("This is an example") to search for specific phrases.  Please note that the phrase is not always shown highlighted in the preview summary of each returned result however the phrase will be always exist in the record/document returned.  All these combinations can be qualified by and, or, not choices. Searches can also be filtered by the file format within this screen. Hawaiian orthography is facilitated with special characters which can be selected entering the word or phrase in the boxes.

Also available on this screen is the ability to search specific Titles, Dates and Keywords within the Newspaper Collection.

How the records are displayed:
After conducting your search the results appear on the right side of the screen with your search still visible at the left. The result list will provide information in two columns, Title & Creator and File Formats. The Title & Creator column displays the title and creator of the record as well as a sentence preview with the search term highlighted. The second column presents two icons, one providing a link to the metadata regarding the record and the other icon allowing a direct link to access to the record itself.